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Hotkeys are in the lower right corner of your Register app and can make common tasks easy to complete with a single click. Learn how to configure the Hotkeys you display in that area and how to use them in the Register.

The Hotkeys area of the Register is in the lower right:

To configure optional Hotkeys, you'll work in the Bottle POS Admin app. You can get to this part of the system by logging into your Admin and going to Settings > POS Settings.

Hotkeys and Register Tools

Configuring Optional Hotkeys

In the POS Settings page, there are two areas where we can find options for the Hotkeys available in the Register App. Both are on the right side of the page:

In the Sale Options area above, you can check the option to Hide No Sale Button if you don't want that button used by your sales clerks to open the Cash Drawer. 

Scrolling down further into the Other Options section, you have the option to Enable Lotto Buttons, if you sell lottery tickets. Enabling your lottery buttons adds Lotto Sale, Lotto Payout, Online Lottery, and Online Payout hotkeys in the Register app. By default, this option is disabled and the lottery hotkeys will not display in your Register.

You can also Enable Suspend & Recall Buttons. By default this is enabled, and adds Suspend and Recall hotkeys to your Register app. These allow your sales clerks to pause and resume transactions if a customer has to run for their wallet, for example. If you want to prevent your sales clerks from suspending sales, uncheck this check box.

Once you have made the configurations you want, click Save at the bottom. Please note that there is a lot for this page to check, so be patient while it saves your changes. You'll get a popup confirmation when it's finished.

Using Hotkeys in the Register

To get to this part of the system, log into your Register App. The Register will come up automatically. In the lower right of your Register you can see the area for your Hotkeys. These keys allow you to perform actions with a single click.

1. Payout - For daily expenses that require payout from the cash drawer, you can click the Payout button and the Add Payout window will open to allow you to document the payout details, as pictured here. The Payout Type, Date, Payment Mode, and Amount are required in order to save the payout. Please Note: The Type, Vendor, and Category are all items that you set up in the Admin app.
   
   
2. Suspend and Recall - If you need to pause a transaction so a customer can go get their wallet or an item they forgot to grab, click the Suspend button. Click the Recall button to reload full details for the most recently suspended transaction. You are not able to recall transactions completed earlier than the most recent one directly from the Register, but you can open them from the Sales tab of the POS app.
3. Cancel - Click the Cancel button to abort the transaction and clear the Register. A confirmation will pop up asking if you really want to abort the transaction. Click Yes in the popup and the Register will clear.
4. Lotto Sale and Lotto Payout - Click these buttons to add a lotto sale or a lotto payout line item to the Register. After any required Age Verification, you will be prompted to enter the amount for each, and the system will add the items to the Register. Since the Lotto Payout is a negative amount, that line is highlighted in red.
   
   
5. Online Lottery and Online Payout - Like the Lotto buttons above, if you do online Lottery sales, you can add line items to your Register for the items here. After any required Age Verification, you will be prompted to enter the amount for each, and the system will add the items to the Register. Since the Online Payout is a negative amount, that line is highlighted in red.
   
   
6. No Tax - You can use this button to signify that every item added to this transaction will be tax-free. When clicked, the button will stay highlighted while this is in effect, and applies only to the current transaction. To set this on individual items in the transaction, click the Tax drop-list in the line item you want and select No Tax.
7. No Sale - If you need to open the cash drawer but you're not doing a transaction, the No Sale button will trigger the drawer to open. Each No Sale event will be logged in the sales reports for the Bottle POS along with the Username of the staff member.
8. Others - Clicking this button will open the Others window with Gift Card functions:
   
   You can use the Add Balance function to sell a new Gift Card. Click the Check Balance button to review the available amount on a Gift Card. You can Activate new cards or Deactivate cards as needed. Pictured here is the line item created when you click the Add Balance button:
   
   
9. Card Discount - You will only see this button if the Dual Pricing feature is active for your Register. Click this button to turn Dual Pricing on or off in the Register for Cash / Card. When off, the button will stay highlighted and you will see only the Card pricing with no discounted dual Cash price displayed.
10. Reprint - Click this button to reprint the latest completed or canceled transaction receipt.

Related Topics

Ringing Up Sales with the POS

POS Settings

Tender Types

Frequently Asked Questions

Q: If I accidentally canceled a sale, is there any way to get it back?

A: Unfortunately, using the Cancel button and confirming cancellation cannot be undone. If you need to clear the Register and not lose what's in there, use the Suspend button. When you need it back, the Recall button will bring full details back for you.

Q: How do I set up Gift Cards so they can work with my card processing terminal?

A: If you have an Inclusive Processing Solution that is integrated with the POS, Gift Cards that have been activated in the system can be used for purchases in the Register. Contact the Bottle POS Support team using the information below for assistance in setting this up, some parts of the setup will need to be done by our team.

Q: I have a question, but I can't find my answer here, how do I get more assistance?

A: You can ask any question at the number below. Contact our 24/7 support team at: (877) 381-4087